The purpose of this Request for Proposals (RFP) is to provide interested and highly qualified Teams with sufficient information to enable them to submit proposals for a smart city street light project. The City seeks up to four Teams to work in collaboration with the City’s Innovation Division and Public Works Department to demonstrate how smart street light solutions can improve lighting, eliminate potential blight by integrating small cell technology, and provide additional smart city features that enhance quality of life in the City.
The City of West Hollywood (“City”) seeks to partner with lighting and technology providers who are working to improve and enhance the urban environment through the use of smart city technology.For this Request for Proposals (“RFP”), the City seeks up to four Teams to work in collaboration with the City’s Innovation Division and Public Works Department to demonstrate how smart street light solutions can improve lighting, eliminate potential blight by integrating small cell technology, and provide additional smart city features that enhance quality of life in the City. Up to four Teams will design and implement a demonstration project, including both a roadway light and a pedestrian light, for deployment over two years. The Teams will be provided a $10,000 stipend, distributed at milestones during the two year duration of the pilot. Selected Teams shall be required to comply with the City’s Smart City Privacy Guidelines.
In addition to improved maintenance and increased energy efficiency, ownership of the street lights provides an opportunity to test emerging technologies that can benefit the community.
The City seeks to establish a new network of smart street lights that can provide enhanced services, such as electric vehicle charging stations, Wi-Fi and 5G nodes, environmental sensors, adaptive lighting, emergency response features, operation and outage monitoring, and more.
This pilot project will allow the City to assess the utility, upgrade and/or replacement feasibility, and overall success of a smart street light program that could be scaled citywide or in designated areas of the City.
Tangible Work Products / Scope of Work
1. Regular Status Updates and Reports – One on-site kick-off meeting with Project Team. Weekly phone calls and written status reports to City’s Representative. Monthly teleconference update meetings (as needed) and written status reports to Project Team.
2. Project Implementation Schedule – Teams shall propose a project implementation plan that includes a specific schedule for development of the pilot project with measurable outcomes and critical paths defined. This implementation plan shall indicate how you will develop required deliverables, services, and any required City personnel support.
3. Pilot Equipment and Software – Teams shall provide all the equipment and software necessary for the pilot project, including roadway light standard, pedestrian light standard, lighting, sensors and/or smart nodes, network equipment, technology management systems, etc. Installation of equipment in City right of way shall be subject to review and approval by the City. Installation and de-installation of all equipment and new infrastructure, including connection to power/data sources, as well as any required traffic control mitigation, shall be the sole responsibility of the selected Teams and shall be subject to review and approval by the City. City-owned fiber is available for use as part of the pilot.
4. Infrastructure and Maintenance Plan – Teams shall provide a plan for repair, maintenance, and/or removal of such facilities and equipment, including, the Team’s plan to ensure that all construction will be performed and completed with the City’s standards and specifications.
5. Project Technical Requirements – Teams shall submit a proposal that includes a family of light standards that at a minimum includes one roadway street light and one pedestrian street light. Combination street lights that include both roadway and pedestrian in one pole are also acceptable.
6. Business Model Proposal – Teams shall submit a comprehensive explanation about how their business model is structured.
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