US Ignite and Sensis are seeking proposals from public safety event partners to provide a location, networking services, and physical simulation of scenarios. The objective of this Request for Proposal (RFP) is to support contestants participating in the CHARIoT Challenge issued by the National Institute of Standards and Technology. Challenge competitors are developing Augmented Reality devices to support First Responders in emergency scenarios to be enacted at the proposed site to assess the effectiveness of challenge team entries.

The major RFP goals include:

• Providing an event site for judges, participants, event coordinators, and other partners to evaluate entries during live simulated events.  This event is not open to the public.
• Stage and run live public safety events to support the four key scenarios of simulated Flood, Active Shooter, Wildfire, and Mass Transit events.
• Provide networking coverage for the event to deliver necessary data to devices during the competition.

For further details, access the complete RFP online here.

Proposals are due on May 27th, 2020. Questions can be submitted as directed in the RFP, and user questions will be addressed and posted online by May 22nd, 2020 to provide further clarity.

UPDATE 5/27/2020

The submission deadline has been extended to 3pm on 5/27/2020

UPDATE 5/22/2020

The following answers to questions submitted are released to the public for disclosure to all proposers.

QUESTION:
Please clarify what is meant by “Service Level Agreements” in Part Seven (3.).

ANSWER:
This is a standard Service Level Agreement that will include scope of work and services, schedule, and liability or insurance requirements.

QUESTION:
How many total personnel (Sensis team and competitors) are expected per day?

ANSWER:
Final teams will not be selected until the summer but operating under the assumption that each team will average 4 people, there will be 15 teams, and an additional 15 people between the event planners, hosts, and other partners. A rough estimate would be 75 per day. *

QUESTION:
What is the maximum number of personnel expected to be onsite at the event at a given time?

ANSWER:
Final teams are not yet selected however an approximate maximum of 100 people per day in addition to any operational staff brought in by the site. *

* Note numbers may be affected by the COVID crisis in ways that cannot be predicted.